AI Nexus

Silicon Valley AI Nexus

posted: 03-May-2026 & updated: 18-Jul-2026

⚠️ Confidential | AI Nexus Board Only | Not Publicly Listed

Document Prepared By: Sunghee Yun, Chair of the Board
Date of Preparation: May 3, 2026
Distribution: AI Nexus Board of Directors (6 members)

AI NEXUS BOARD OF DIRECTORS

FIRST MEETING AGENDA

Meeting Date: Sunday, May 3, 2026
Meeting Time: 10:30PM PDT
Meeting Format: Google Meet Video Conference
Expected Duration: 60 minutes

BOARD MEMBERS

Name Role
Sunghee Yun Chair of the Board
Bo Hyoung (Jeff) Lee Legal Affairs Advisor
Minha Hwang AI Master
MiSook Chung Community Engagement Chair
Sue Kim Marketing Leader
Youngwook (Hayden) Song Legal Affairs Advisor

Board Composition: 6 Directors
Quorum Requirement: 4 Directors (per standard nonprofit bylaws)

PRE-MEETING PREPARATION

All Board Members are requested to review the following documents before the meeting:

Required Reading (Priority Order):

1. AI Nexus FAQ (HIGHEST PRIORITY)

2. 2026 Leadership Plan (IMPORTANT)

3. PR/FAQ 2028 Vision Document (REVIEW IF TIME PERMITS)

MEETING AGENDA

I. CALL TO ORDER AND PROCEDURAL MATTERS

A. Call to Order

  • Chair calls meeting to order
  • Welcome remarks and opening statement

B. Quorum Declaration

  • Facilitator: Bo Hyoung (Jeff) Lee, Legal Affairs Advisor
  • Confirm attendance of Board Members
  • Declare quorum (minimum 4 of 6 Directors required)

C. Adoption of Agenda

  • Motion to adopt agenda as presented or with amendments
  • Vote on adoption

D. Procedural Note on Future Meetings

  • Presenter: Bo Hyoung (Jeff) Lee
  • Explanation of formal board meeting procedures to be implemented going forward
  • Overview of parliamentary procedure, voting rules, and governance standards for California 501(c)(3) nonprofit organizations
  • Questions and clarifications

[Estimated Time: 5 minutes]

II. FOUNDING RESOLUTIONS

A. Formal Establishment of AI Nexus Board of Directors

  • Motion: “RESOLVED, that the six individuals present at this meeting are hereby confirmed as the founding Board of Directors of AI Nexus, a California nonprofit public benefit corporation to be formed.”
  • Roll call vote
  • Recording of resolution in meeting minutes

B. Appointment of Officers

  • Motion: “RESOLVED, that Sunghee Yun is hereby appointed as Chair of the Board.”
  • Motion: “RESOLVED, that Bo Hyoung (Jeff) Lee is hereby appointed as Secretary of the Board.”
  • Vote on appointments

C. Acknowledgment of Declined Invitations

  • Note for the record: Chanik Park and Daniel Hur were invited to serve on the Board and respectfully declined
  • No action required; informational only

[Estimated Time: 5 minutes]

III. STRATEGIC PRIORITIES (MOST IMPORTANT)

PRIORITY ITEM #1: ANNOUNCEMENT OF AI NEXUS LAUNCH WITHIN AI COMMUNITY

A. Launch Communication Strategy

  • Timeline for announcement to AI Nexus community
  • Communication channels (forum announcement, chatroom, email)
  • Messaging and positioning

B. Community Transition Plan

  • Membership criteria and qualification
  • Interest group continuity
  • Partnership and MOU management (continuity)

C. Discussion and Decision

  • Board input on launch strategy
  • Timeline approval
  • Communication approval

[Estimated Time: 15 minutes]

PRIORITY ITEM #2: NONPROFIT ORGANIZATION REGISTRATION

A. Legal Framework and Registration Process

  • Presenter: Bo Hyoung (Jeff) Lee, Legal Affairs Advisor
  • Overview of California 501(c)(3) nonprofit public benefit corporation requirements
  • Federal IRS 501(c)(3) tax-exempt status application process
  • Timeline and critical path for registration

B. Legal Considerations and Liability Issues

  • Presenter: Bo Hyoung (Jeff) Lee
  • Key Discussion Points:
    • Organizational Liability: Legal responsibilities and exposure as registered nonprofit vs. unregistered community organization
    • Program Liability Examples:
      • SNU College of Engineering Silicon Valley Immersion Program (10-day program, Summer 2026)
      • Student safety, supervision, and duty of care obligations
      • Insurance requirements for educational programs
      • Liability for participants in AI Nexus-organized activities
    • Timing Considerations:
      • Current status: AI Nexus operates informally (not yet legally registered)
      • Question: What liability exposure exists for Summer 2026 SNU program if nonprofit registration not yet complete?
      • Options: Proceed under informal structure? Insurance solutions?
    • Director and Officer Liability:
      • Personal liability protection for Board Members
      • D&O insurance requirements and costs
      • Indemnification provisions in bylaws
    • Other Legal Considerations:
      • Employment law (if/when we hire staff)
      • Contract authority and signing
      • Intellectual property ownership
      • Data privacy and security (GDPR, CCPA compliance)

C. Roles and Responsibilities for Registration

  • Motion: “RESOLVED, that the Board hereby assigns the following responsibilities for nonprofit registration:”
    • Primary Responsibility: Sunghee Yun
    • Supporting Role: Bo Hyoung (Jeff) Lee and Youngwook (Hayden) Song (coordination with legal counsel, document preparation), Ghayoung Lee (Treasurer)
    • Board Approval Required: Articles of Incorporation, Bylaws, IRS Form 1023 application
  • Division of labor among Board Members
  • Timeline and milestone accountability
  • Budget authorization for legal fees and filing costs

D. Immediate Next Steps

  • Selection of registered agent (if required)
  • Engagement of legal counsel (if needed beyond Board Members’ expertise)
  • Document preparation schedule
  • California Secretary of State filing timeline
  • IRS filing timeline

E. Discussion and Decisions

  • Board questions and discussion
  • Vote on roles and responsibilities resolution
  • Vote on budget authorization for filing fees and legal costs (if needed)

[Estimated Time: 20 minutes]

IV. GOVERNANCE DOCUMENTS REVIEW

A. AI Nexus FAQ Document Review

  • Document: https://nexus-pai.github.io/faq/k-pai-nexus
  • Board feedback and comments
  • Accuracy and completeness verification
  • Motion: “RESOLVED, that the Board approves the AI Nexus FAQ document as presented [or with amendments as discussed].”
  • Vote on approval

[Estimated Time: 10 minutes]

V. ADMINISTRATIVE MATTERS

A. New Homepage Domain Name Selection

  • Review domain name options for AI Nexus website (https://k-pai.org, https://k-pai-nexus.org, https://k-pai.org/nexus)
  • Considerations: branding, SEO, memorability, availability
  • Motion: “RESOLVED, that the Board approves [DOMAIN NAME] as the official domain for AI Nexus.”
  • Vote on domain selection

B. Notion Workspace Access for Board Members

  • Invitation to AI Nexus Notion workspace
  • Overview of document organization and collaboration tools
  • Board Member onboarding to Notion

[Estimated Time: 5 minutes]

VI. OPERATIONAL MATTERS

A. Event Sponsorship and Fundraising Strategy

  • Current sponsorship pipeline and opportunities
  • Approach to corporate sponsors (criteria, benefits, recognition)
  • Foundation grants and government funding opportunities
  • Board Member roles in fundraising and development

B. Startup Pitch Program

  • Criteria for startup selection
  • Investor engagement strategy
  • Board guidance and governance

C. June 2026 Forum Planning

[Estimated Time: 5-10 minutes if time permits]

VII. STRATEGIC DISCUSSION (TIME PERMITTING)

A. 2026 Leadership Plan Review and Q&A

B. PR/FAQ 2028 Vision Discussion (TIME PERMITTING)

[Estimated Time: 5-10 minutes if time permits]

VIII. CLOSING MATTERS

A. Next Meeting Agenda Preview

The Second Board Meeting will focus on:

  1. Appointment Ghayoung Lee as AI Nexus Treasurer

  2. Bylaws Review and Approval
  3. PR/FAQ 2028 Vision Document Review and Finalization
  4. 2026 Plan Critical Decisions

B. Scheduling Next Meeting

  • Proposed date and time for Second Board Meeting
  • Calendar coordination

C. Public Comments (if applicable)

  • Opportunity for non-Board attendees to address the Board (if any observers present)

D. Adjournment

  • Motion: “RESOLVED, that the meeting is hereby adjourned.”
  • Vote on adjournment
  • Closing remarks from Chair

[Estimated Time: 5 minutes]

POST-MEETING ACTION ITEMS

Immediate Actions Following Meeting:

  1. Meeting Minutes: Chair to prepare draft minutes for Board review and approval
  2. Legal Registration: Jeff Lee and Hayden Song to initiate nonprofit registration process per approved timeline
  3. Launch Communications: Prepare AI Nexus launch announcement per approved strategy
  4. Domain Registration: Register approved domain name
  5. Notion Invitations: Send Notion workspace invitations to all Board Members

MEETING LOGISTICS

Technical Requirements:

  • Stable internet connection
  • Video camera enabled (preferred for first meeting)
  • Microphone and speakers functional
  • Quiet environment for confidential Board discussions

Meeting Etiquette:

  • Join 5 minutes early to test audio/video
  • Mute microphone when not speaking
  • State name before speaking (for minutes clarity)

NOTES FOR THE RECORD

Founding Board Members Who Declined:

The Board acknowledges with gratitude the consideration given by Chanik Park and Daniel Hur to serve on the founding Board. Both individuals respectfully declined due to other commitments. Their support and friendship to K-PAI Nexus’s mission remains valued and appreciated.

This agenda is subject to modification based on Board input and meeting dynamics. The Chair reserves the right to adjust timing allocations to ensure adequate discussion of priority items.

All Board Members are reminded of their fiduciary duties of care, loyalty, and obedience to the organization’s mission. Confidential matters discussed in executive session (if any) must not be disclosed outside the Board.