AI Nexus Board of Directors - Third Meeting Minutes
posted: 25-Jul-2026 & updated: 25-Jul-2026
⚠️ Confidential | AI Nexus Board Only | Not Publicly Listed
Prepared By: Sunghee Yun, Chair of the Board
Summary Drafted By: Youngwook (Hayden) Song, Legal Affairs Advisor
Distribution: AI Nexus Board of Directors (6 members)
AI NEXUS BOARD OF DIRECTORS
MINUTES OF THE THIRD MEETING
Meeting Date: Tuesday, July 21, 2026
Meeting Time: 8:00 PM PDT
Meeting Location: In-Person (following Board dinner)
Meeting Duration: Approximately 1 hour 30 minutes
I. ATTENDANCE AND QUORUM
| Name | Role | Present |
|---|---|---|
| Sunghee Yun | Chair of the Board | Yes |
| Youngwook (Hayden) Song | Legal Affairs Advisor | Yes |
| Minha Hwang | Secretary | Yes |
| MiSook Chung | Community Engagement Chair | Yes |
| Sue Kim | Marketing Leader | Yes |
| Bo Hyoung (Jeff) Lee | Legal Affairs Advisor | Absent |
Total Present: 5 of 6 Directors
Quorum Status: ✓ QUORUM ESTABLISHED (5 present; 4 required)
II. CALL TO ORDER
The meeting was called to order at 8:00 PM PDT by Sunghee Yun, Chair of the Board, following a Board dinner.
III. DISCUSSION ITEMS
1. 2026 H2 Forum Schedule
The Board confirmed the forum schedule for the second half of 2026, through December. Detailed dates and program content will be shared separately.
2. Nonprofit Incorporation — Board Member Cost Sharing
The Board discussed how to fund the costs associated with nonprofit incorporation and initial operations. Options considered included a shared contribution model where Board Members front the costs and are later reimbursed by the corporation.
Chair Yun noted that the actual amount required is expected to be modest and proposed that the Chair cover the full amount upfront, with reimbursement from the corporation to follow. Specific amounts and reimbursement procedures will be communicated at a later date.
3. Regular Board Meeting Cadence
DECISION: The Board will meet on a quarterly basis (4 times per year) going forward.
4. Volunteers and Operational Staff
The Board discussed current and future staffing needs:
- Gaeun Lee (이가은), who handles PR/communications, expressed her commitment to remain actively involved even after securing full-time employment. The Board acknowledged this but noted that, as a general nonprofit best practice, plans for operational continuity and backup staffing should be considered.
- The Board agreed to explore recruiting additional volunteers for event planning, operations, and website management.
- Should AI Nexus’s scope and workload grow, the Board will consider hiring part-time paid staff.
5. Programs and Future Direction
The Board discussed AI Nexus’s evolving role and long-term direction:
- SNU College of Engineering Mentoring Program: The Board discussed converting the current collaboration with Seoul National University’s College of Engineering into an annual program.
- The Board reflected on AI Nexus’s broader function and identity — what roles the organization should serve and what programs it should offer going forward.
- The Board recognized the need to think strategically about organizational scale: how large AI Nexus should grow, what level of donations and funding it should target, and how to sustain operations at an expanded scale.
- These topics will remain on the agenda for ongoing discussion as the organization matures.
6. Board Retreat
DECISION: A Board Retreat is scheduled for Saturday, August 9, 2026.
The date was selected to fall after Jeff Lee’s Bar Exam and before Hayden Song’s departure from the US. Venue and program details will be confirmed and shared separately.
IV. ITEMS FOR FUTURE MEETINGS
- Bylaws review and formal adoption
- PR/FAQ 2028 Vision Document review
V. ADJOURNMENT
The meeting was adjourned at approximately 9:30 PM PDT.
VI. SUMMARY OF DECISIONS AND ACTION ITEMS
Decisions:
- ✓ H2 2026 forum schedule confirmed
- ✓ Board meetings to be held quarterly (4×/year)
- ✓ Board Retreat scheduled for August 9, 2026
Action Items:
| Responsible Party | Action Item | Deadline |
|---|---|---|
| Chair (Sunghee Yun) | Share detailed H2 forum schedule and program information | TBD |
| Chair (Sunghee Yun) | Communicate nonprofit incorporation cost details and procedures | TBD |
| MiSook | Confirm Board Retreat venue and program | Before Aug 9 |
| All Board Members | Explore and refer potential volunteer recruits | Ongoing |
VII. CERTIFICATION
I hereby certify that the foregoing minutes constitute a true and accurate record of the proceedings of the Third Meeting of the Board of Directors of AI Nexus, held on July 21, 2026.
Prepared By:
___________________________________
Sunghee Yun
Chair of the Board
Date: __________________
Reviewed and Approved By:
___________________________________
All Members of Silicon Valley AI Nexus Board of Directors
Date: __________________
These minutes are subject to approval at the next Board meeting. Until approved, they remain in draft status.